Outlook notes

From raju


My Configuration

  • File -> Options -> Mail -> Other -> After moving or deleting an open item -> open the previous item -> ok
  • View -> Show as Conversations -> check the box -> All Folders
  • View -> Conversation Settings -> Always Expand Conversations -> Check

Do not mark items as read when you just view them

File -> Options -> Advanced -> Outlook panes -> Reading Pane -> 
uncheck "Mark item as read when selection changes" -> ok -> ok

You can also access the "Reading Pane" via

File -> Options -> Mail -> Outlook panes -> Reading Pane

Use "Keep Text Only" as the default option when copy pasting

File -> Options -> Mail -> Compose Messages -> Click "Editor Options" button 
-> Advanced -> Cut, copy, and paste -> Pasting from other programs:
-> choose "Keep Text Only" in the dropdown
-> OK -> OK

Threaded display in Outlook 365

click on a folder -> View tab

  -> Select "Show as Conversations" 
  -> In "Conversation Settings" -> select "Use Classic Indented View"
  -> In "Message Preview" -> select Off

The following should be checked when you right click on the message index pane

  Date (Conversations)
  Show as Conversations
  Show in Groups

Select sorting so as to display new items at the bottom.

Threaded display in older outlook versions

<Note: forgot to note down the outlook version this applies to. But it is something prior to Outlook 365>

To display the emails in the good old thread display

  1. Right click on Arrange By -> Select "Date", "Show as Conversations".
  2. Right click on Arrange By -> View Settings -> Other settings -> check "Show conversation groups using Classic Indented view" -> OK -> OK
  3. Select "Oldest on top".

Search only in current folder even when searching from Inbox

    File -> Options -> Search
    -> "Results" section -> Include results only from:
    -> select "Current folder"

Add the unread mail folder to favorites

    Right click on Search Folders -> Reding Mail -> Unread mail -> ok
    Right click on the newly created "Unread Mail" folder in "Search Folders" -> Show in Favorites

Ref:- https://support.microsoft.com/en-us/help/2510047


Keyboard Shortcuts

functionality shortcut
Advanced search ctrl+shift+f

Move up the message - <SHIFT>-<SPACE>

Move down a message - <SPACE>

remove attachments

To delete attachment but keep the email

    Open the mail -> right click on the attachment -> "Remove Attachment"

search functionality

use case syntax Comments
Check emails with attachments hasattachment:yes
Check emails from an email address from:foo@bar.com
find unread emails read:no alternative way

For a complete list, see https://support.office.com/en-us/article/Learn-to-narrow-your-search-criteria-for-better-searches-in-Outlook-d824d1e9-a255-4c8a-8553-276fb895a8da

missing features

  • In Outlook 2010, there is no way to disable the popup that comes up when you hover over a message.

Useful links