- 1 Configuration
- 1.1 My Configuration
- 1.2 Do not mark items as read when you just view them
- 1.3 force formatting when copy pasting text
- 1.4 Threaded display in Outlook 365
- 1.5 Threaded display in older outlook versions
- 1.6 Search only in current folder even when searching from Inbox
- 1.7 Add the unread mail folder to favorites
- 1.8 Disable message preview
- 1.9 move up after delete
- 1.10 conversation history
- 1.11 desktop alerts on all messages
- 2 Miscellaneous
- File -> Options -> Mail -> Other -> After moving or deleting an open item -> open the previous item -> ok
- copy pasting related
File -> Options -> Mail -> Compose Messages -> Click "Editor Options" button -> Advanced -> Cut, copy, and paste -> Pasting from other programs: -> choose "Merge Formatting" in the dropdown -> OK -> OK
- View -> Show as Conversations -> check the box -> All Folders
- View -> Conversation Settings -> Always Expand Conversations -> Check
Do not mark items as read when you just view them
File -> Options -> Advanced -> Outlook panes -> Reading Pane -> uncheck "Mark item as read when selection changes" -> ok -> ok
You can also access the "Reading Pane" via
File -> Options -> Mail -> Outlook panes -> Reading Pane
force formatting when copy pasting text
To use "Keep Text Only" as the default option when copy pasting
File -> Options -> Mail -> Compose Messages -> Click "Editor Options" button -> Advanced -> Cut, copy, and paste -> Pasting from other programs: -> choose "Keep Text Only" in the dropdown -> OK -> OK
Difference between various options in the dropdown menu
- Keep Text Only - When you copy paste an hyperlink, only the text will be pasted.
- Merge Formatting - When you copy paste an hyperlink, it will be pasted as a hyperlink with both the text and the underlying link.
Threaded display in Outlook 365
click on a folder -> View tab
-> Select "Show as Conversations" -> In "Conversation Settings" -> select "Use Classic Indented View" -> In "Message Preview" -> select Off
The following should be checked when you right click on the message index pane
Date (Conversations) Show as Conversations Show in Groups
Select sorting so as to display new items at the bottom.
Threaded display in older outlook versions
tags | sorting and grouping messages
To display the emails in the good old thread display
- Right click on Arrange By -> Select "Date", "Show as Conversations", "Show in Groups"
- Right click on Arrange By -> View Settings -> Other settings -> check "Show conversation groups using Classic Indented view" -> OK -> OK
- Select "Oldest on top".
Tested on | Microsoft Office Professional Plus 2016
Search only in current folder even when searching from Inbox
File -> Options -> Search -> "Results" section -> Include results only from: -> select "Current folder"
Add the unread mail folder to favorites
Right click on Search Folders -> Reding Mail -> Unread mail -> ok Right click on the newly created "Unread Mail" folder in "Search Folders" -> Show in Favorites
Disable message preview
View -> Message Preview -> Off
move up after delete
File -> Options -> Mail -> <In the right panel scroll all the way to the bottom> -> Other -> After moving or deleting an open item -> Open the previous item -> ok
The default is to delete the conversations after 30 days. The idea here is to store them for longer by setting the folder to use the parent folder policy.
Right click on the "Conversation History" folder -> Properties -> Policy -> Folder Policy -> In the dropdown, select "Use Parent Folder Policy" -> ok
desktop alerts on all messages
By default, outlook will display a desktop alert only for messages arriving in the inbox. If you have a rule that filters messages into sub folders, then it will not display any alerts on the filtered ones. One way around this is to set up a filter that displays desktop alerts on all the emails.
File -> Manage Rules & Alerts -> New Rule -> Start from a blank rule -> Apply rule on messages | receive -> Next -> Do not specify any conditions and hit Next -> Choose Yes in the popup that asks for confirmation -> In the actions, select "display a Desktop Alert" -> Next -> Do not specify any exceptions and hit Next -> Finish -> Ok -> Ok
Move this rule to the top.
Press F1 to get help in outlook.
tested on | Microsoft Office Professional Plus 2016
answers | what version of outlook am I running?
File -> Office Account -> Product Information
Tested on | Microsoft Office Professional Plus 2016
To check whether you are running 32-bit or 64-bit
In the Product Information screen -> click on "About Outlook" button -> On the top, it will show whether it is 32-bit or 64-bit.
Tested on | Microsoft Outlook 2016 MSO 32-bit
click on a folder -> Folder tab (in the top left) -> Folder Properties icon -> General tab -> Folder Size
|Reset formatting||ctrl+space||Useful after copy pasting|
Move up the message - <SHIFT>-<SPACE>
Move down a message - <SPACE>
To delete attachment but keep the email
Open the mail -> right click on the attachment -> "Remove Attachment"
|Check emails with attachments||hasattachment:yes|
|Check emails from an email address||from:email@example.com|
|find unread emails||read:no||alternative way|
- Is there a way to hide folders that do not have any unread emails? i.e. only show folders if they have some unread emails?
- In Outlook 2010, there is no way to disable the popup that comes up when you hover over a message.